Administrator, Workplace Health & Safety
About the role
About Castlemain
At Castlemain, we collaborate with communities and organizations to enhance capacity and amplify underrepresented voices. We partner with clients dedicated to addressing historical injustices and fostering better pathways. Our approach is culturally sensitive and trauma-informed, inspired by the strong communities and relationships we engage with daily. Our services are organized with one objective in mind: to achieve results for our clients. Performed by an award-winning team with diverse knowledge and skills, our offerings include:
Class Action Advisory and Communications: Providing trauma-informed, culturally safe communications and community support programs to assist Class Members in understanding and engaging with approved Settlements. Community Program Design and Capacity Bridging: Working to amplify community talents by integrating existing structures, plans, people, and systems while identifying opportunities for improvement.
Our team comprises both Indigenous and non-Indigenous professionals with diverse backgrounds in communications, engagement, policy development, natural resource management, and sustainable economic development. We are committed to advancing equity, diversity, and inclusion, recognizing that a diverse team enriches our company culture and the quality of service we provide.
With offices across North America, including Calgary, Halifax, Toronto, Vancouver, and Winnipeg, we operate within the traditional, Treaty, and unceded territories of First Nations, Inuit, and Métis Peoples. Our team is actively developing a Truth and Reconciliation Action Plan, aligning with the call to adopt the United Nations Declaration on the Rights of Indigenous Peoples as a reconciliation framework.
By joining Castlemain, you become part of a team dedicated to meaningful partnerships, navigating change for community development, well-being, and justice.
Position Overview Reporting to the Director, Workplace Health & Safety, the Administrator, Workplace Health & Safety provides administrative and operational support to ensure the efficient and effective delivery of Castlemain’s health and safety program. The Administrator, Health & Safety plays a key role in assisting with the implementation of health and safety initiatives across the organization. The Administrator’s main duties will be coordinating with senior leadership, employees, and stakeholders to support health and safety initiatives, policies, and approaches to improve and nurture a positive safety culture. The Administrator is also responsible to review, evaluate and monitor incident reports, and assist employees to identify and implement appropriate corrective actions.
Key Responsibilities
In conjunction with the Director, Health & Safety, assist the design and deployment of comprehensive safety programs founded on sound data analysis, and industry best practices that are trauma-informed and culturally safe. Foster and support a positive health and safety culture across all levels of the organization by assisting to develop clear policies, procedures, and processes that are practical and actionable in day-to-day operations. As part of the internal responsibility system, lead and coordinate the functions of the provincial and territorial joint health and safety committees. Coordinate input from internal stakeholders (Corporate Operations, People Team, IT Team, Program Leads, Wellness and Training Team) to continuously improve health and safety strategies across the organization. Assist with incident investigation, including root cause analysis, and identification and implementation of corrective actions to prevent recurrence. Provide regular support and guidance to employees, managers, and leadership to assist with their understanding of safe work procedures, risk assessments, and other protocols to confirm safe travel planning. May also facilitate safety and health orientation and onboarding. Additional work such as workplace and program inspections and audits, development and maintenance of virtual health and safety communication boards, development and facilitation of health and safety training resources.
Required Skills and Competencies Must have: Certificate, Diploma or Degree in Occupational Health and Safety or a related field, or an equivalent combination of education and experience Working knowledge of applicable provincial and territorial Occupational Health and Safety legislation, regulations, and standards Minimum 2 years' experience providing administrative or program support in occupational health and safety, human resources or related field. Experience maintaining records, documentation, data bases, and tracking systems with a high degree of accuracy and confidentiality Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), with strong skills in document preparation and record management Ability to prioritize multiple tasks, meet deadlines, and adapt to changing priorities Willingness to travel occasionally, as required.
Good to have: Lived or professional experience with Indigenous communities is preferred Experience working in health, social services, or community-based programs in considered an asset Bilingualism (English & French) is an asset
Salary Range: $60 000 - $69 000 annual salary
Application Process: Qualified candidates are invited to submit their application, including a resume and cover letter, highlighting their relevant experience and alignment with the role.
An Equitable Employer: Castlemain is committed to advancing equity, diversity, and inclusion in all its forms, a commitment that enriches our company culture, the ideas that we generate, and the quality of service that we provide our clients. We encourage applications from Indigenous communities, racialized communities, women, persons with disabilities, LGBTQ2S+ people, and people from other historically marginalized communities. Castlemain is committed to providing employment accommodation under the Human Rights Code and the Accessibility Disabilities Act. If you require accommodation during the recruitment process, please let us know, and we will work with you to meet your needs.
About Castlemain
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Administrator, Workplace Health & Safety
About the role
About Castlemain
At Castlemain, we collaborate with communities and organizations to enhance capacity and amplify underrepresented voices. We partner with clients dedicated to addressing historical injustices and fostering better pathways. Our approach is culturally sensitive and trauma-informed, inspired by the strong communities and relationships we engage with daily. Our services are organized with one objective in mind: to achieve results for our clients. Performed by an award-winning team with diverse knowledge and skills, our offerings include:
Class Action Advisory and Communications: Providing trauma-informed, culturally safe communications and community support programs to assist Class Members in understanding and engaging with approved Settlements. Community Program Design and Capacity Bridging: Working to amplify community talents by integrating existing structures, plans, people, and systems while identifying opportunities for improvement.
Our team comprises both Indigenous and non-Indigenous professionals with diverse backgrounds in communications, engagement, policy development, natural resource management, and sustainable economic development. We are committed to advancing equity, diversity, and inclusion, recognizing that a diverse team enriches our company culture and the quality of service we provide.
With offices across North America, including Calgary, Halifax, Toronto, Vancouver, and Winnipeg, we operate within the traditional, Treaty, and unceded territories of First Nations, Inuit, and Métis Peoples. Our team is actively developing a Truth and Reconciliation Action Plan, aligning with the call to adopt the United Nations Declaration on the Rights of Indigenous Peoples as a reconciliation framework.
By joining Castlemain, you become part of a team dedicated to meaningful partnerships, navigating change for community development, well-being, and justice.
Position Overview Reporting to the Director, Workplace Health & Safety, the Administrator, Workplace Health & Safety provides administrative and operational support to ensure the efficient and effective delivery of Castlemain’s health and safety program. The Administrator, Health & Safety plays a key role in assisting with the implementation of health and safety initiatives across the organization. The Administrator’s main duties will be coordinating with senior leadership, employees, and stakeholders to support health and safety initiatives, policies, and approaches to improve and nurture a positive safety culture. The Administrator is also responsible to review, evaluate and monitor incident reports, and assist employees to identify and implement appropriate corrective actions.
Key Responsibilities
In conjunction with the Director, Health & Safety, assist the design and deployment of comprehensive safety programs founded on sound data analysis, and industry best practices that are trauma-informed and culturally safe. Foster and support a positive health and safety culture across all levels of the organization by assisting to develop clear policies, procedures, and processes that are practical and actionable in day-to-day operations. As part of the internal responsibility system, lead and coordinate the functions of the provincial and territorial joint health and safety committees. Coordinate input from internal stakeholders (Corporate Operations, People Team, IT Team, Program Leads, Wellness and Training Team) to continuously improve health and safety strategies across the organization. Assist with incident investigation, including root cause analysis, and identification and implementation of corrective actions to prevent recurrence. Provide regular support and guidance to employees, managers, and leadership to assist with their understanding of safe work procedures, risk assessments, and other protocols to confirm safe travel planning. May also facilitate safety and health orientation and onboarding. Additional work such as workplace and program inspections and audits, development and maintenance of virtual health and safety communication boards, development and facilitation of health and safety training resources.
Required Skills and Competencies Must have: Certificate, Diploma or Degree in Occupational Health and Safety or a related field, or an equivalent combination of education and experience Working knowledge of applicable provincial and territorial Occupational Health and Safety legislation, regulations, and standards Minimum 2 years' experience providing administrative or program support in occupational health and safety, human resources or related field. Experience maintaining records, documentation, data bases, and tracking systems with a high degree of accuracy and confidentiality Strong written and verbal communication skills Proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint), with strong skills in document preparation and record management Ability to prioritize multiple tasks, meet deadlines, and adapt to changing priorities Willingness to travel occasionally, as required.
Good to have: Lived or professional experience with Indigenous communities is preferred Experience working in health, social services, or community-based programs in considered an asset Bilingualism (English & French) is an asset
Salary Range: $60 000 - $69 000 annual salary
Application Process: Qualified candidates are invited to submit their application, including a resume and cover letter, highlighting their relevant experience and alignment with the role.
An Equitable Employer: Castlemain is committed to advancing equity, diversity, and inclusion in all its forms, a commitment that enriches our company culture, the ideas that we generate, and the quality of service that we provide our clients. We encourage applications from Indigenous communities, racialized communities, women, persons with disabilities, LGBTQ2S+ people, and people from other historically marginalized communities. Castlemain is committed to providing employment accommodation under the Human Rights Code and the Accessibility Disabilities Act. If you require accommodation during the recruitment process, please let us know, and we will work with you to meet your needs.