Engagement & Retention Speciali
About the role
This is NOT a bargaining unit position.
Contract to March 31, 2027.
All applications are reviewed by our hiring team. We do not use AI in the screening or selection process.
We advise all applicants with work permits that obtaining employment with Polycultural will not guarantee the approval of any application for Permanent Resident status and emphasize that Polycultural’s positions do not currently qualify under the government’s Ontario Immigrant Nominee Program (OINP) or Labour Market Impact Assessment (LMIA) initiatives.
About Polycultural
Be a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.
Scope Reporting to the Program Manager, the Engagement and Retention Specialist plays a pivotal role in helping clients secure, sustain, and succeed in employment through ongoing engagement, support, and retention services.
Operating within the Employment Ontario framework, you will be responsible for a dual mandate: proactively engaging with clients to gather and validate key employment outcome data while providing the coaching, encouragement, and workshop facilitation needed to support long-term employment success. In addition, you will play a pivotal role in advancing our employer engagement strategy by building and maintaining strong relationships with hiring partners and positioning our organization as a trusted workforce resource. Success in this role requires empathy, exceptional communication and facilitation skills, and a proactive, results-oriented approach to achieving performance-based funding and service delivery targets.
In-person services must be delivered at our Scarborough office location. Hours are 8:30 am to 5:00 pm Monday through Friday, excluding statutory holidays.
Duties and Responsibilities
Client Engagement & Retention Retention Milestones: Maintain and manage a caseload of placed clients, completing proactive follow-ups at 1-, 3-, 6-, and 12-month intervals to track employment outcomes, support retention efforts, and secure documentation required for funder compliance and performance reporting. Data Collection: Conduct client outreach via phone, email, and virtual meeting platforms to verify employment outcomes, collect required information, and maintain accurate records within the CRM system (e.g., FFAI) to support reporting and compliance requirements. Proactive Intervention: Identify potential barriers to employment retention, such as workplace conflicts or job dissatisfaction, and implement timely interventions, coaching, and problem-solving strategies to support continued employment and career growth. Relationship Building: Foster positive, supportive relationships with clients during their first 12 months of employment, providing consistent guidance, advocacy, and resources to support successful job retention. Client/Employer Support: Conduct worksite visits, where appropriate, to build and maintain strong relationships with clients and employers, provide timely support, and advance employment retention and program success.
Workshop Facilitation & Client Motivation Workshop Delivery: Design and facilitate engaging workshops on job retention, workplace success, effective communication, career advancement, and other employment-related topics to support long-term client success. Motivating Demotivated Clients: Apply motivational interviewing techniques and client-centered engagement strategies to reconnect with disengaged clients, strengthen commitment to employment goals, and support successful retention outcomes.
Employer Engagement Relationship Management: Maintain regular communication with employers to build and strengthen relationships, support their workforce needs, and promote ongoing hiring opportunities. Employer Feedback & Continuous Improvement: Collect and analyze employer feedback to strengthen retention practices, enhance service delivery, and inform program development initiatives. Target Achievement: Meet and exceed individual performance targets related to retention checkpoints, client engagement, and employer satisfaction, contributing to the organization’s Performance-Based Funding (PBF) and star ratings. Confidentiality: Maintain strict confidentiality of client and employer information in accordance with privacy and security protocols and policies. Administration & Compliance Data Integrity: Document all client and employer activities accurately and comprehensively within designated systems, ensuring data accuracy, regulatory compliance, and ongoing audit readiness. Target Achievement: Meet or exceed established performance metrics for retention milestones, client engagement, and employer satisfaction, supporting the organization's Performance-Based Funding (PBF) outcomes and service excellence goals. Confidentiality: Handle all client and employer information with the highest level of discretion, adhering to privacy, confidentiality, and information security policies and procedures.
Performs other relevant duties as assigned.
Competencies
Adaptability Changes behavioural style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.
Communications Using a variety of communication styles and strategies to foster open communication and the exchange of information and discussion on an ongoing basis.
Initiative Does more than is required or expected in the job; does things that no one has requested that will improve or enhance services, avoids problems, and develops entrepreneurial opportunities. Plans ahead for upcoming problems or opportunities and takes appropriate action.
Service Demonstrates strong commitment to meeting the needs of co-workers, managers, clients, or community members, striving to ensure their full satisfaction.
Qualifications
Post-secondary degree or diploma in Social Services, Career Development, Human Resources, Psychology, or a related field (or equivalent combination of education and experience). Minimum of two (2) years of experience in employment services, career counselling, workforce development, case management, or client retention, with proven success in supporting positive employment outcomes and client engagement. Proven experience in a target-driven, performance-based environment. Experience facilitating workshops and/or group training sessions is a strong asset. Experience with Employment Ontario programs, including knowledge of FFAI, is preferred. Demonstrated experience in employer engagement and retention activities, including building partnerships, addressing workplace concerns, and supporting successful employment outcomes. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and MS Teams). Strong emotional intelligence with a demonstrated ability to engage, support, and connect with clients in a respectful, empathetic, and client-centered manner, regardless of their circumstances or barriers. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Reliable transportation and the ability to travel occasionally to employer locations as required to support service delivery and program objectives.
Other requirements A satisfactory Vulnerable Sector Police Check (completed when offer is made) Occasional evening / weekend work may be required.
Important Notice to Job Applicants
We strongly advise all applicants to apply for positions only through official and verified channels. Please ensure you are using legitimate links—either from our official website or trusted job platforms. Avoid third-party links or unsolicited messages, and never share personal or financial information outside of secure, authorized application portals.
Polycultural reserves the right to post internally and externally.
In support of persons with disabilities, Polycultural asks that job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources, if contacted for an interview/testing, so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards).
We thank everyone for their interest in Polycultural; however, only those selected for an interview will be contacted.
Polycultural Immigrant & Community Services hires on the basis of merit and is committed to employment equity.
No phone calls please.
About Polycultural Immigrant and Community Services
Polycultural Immigrant & Community Services is a charitable, non-profit, community-based agency serving individuals and communities for over 40 years!
Assisting youth, seniors, women, families newcomers & communities to integrate & participate in Canadian life.
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Engagement & Retention Speciali
About the role
This is NOT a bargaining unit position.
Contract to March 31, 2027.
All applications are reviewed by our hiring team. We do not use AI in the screening or selection process.
We advise all applicants with work permits that obtaining employment with Polycultural will not guarantee the approval of any application for Permanent Resident status and emphasize that Polycultural’s positions do not currently qualify under the government’s Ontario Immigrant Nominee Program (OINP) or Labour Market Impact Assessment (LMIA) initiatives.
About Polycultural
Be a part of Polycultural Immigrant and Community services! Founded in 1993, Polycultural is dedicated to hosting an open and inclusive environment for all. We are a multicultural melting-pot perfectly reflecting Canada’s diversity. We are like a family, have a culture filled with care and genuine connection with a very inclusive environment for all. With a diverse range of programs and services, we help individuals and families build a brighter future in Canada. Serving clients from over eight different locations across the GTA and Orangeville in more than 20 languages.
Scope Reporting to the Program Manager, the Engagement and Retention Specialist plays a pivotal role in helping clients secure, sustain, and succeed in employment through ongoing engagement, support, and retention services.
Operating within the Employment Ontario framework, you will be responsible for a dual mandate: proactively engaging with clients to gather and validate key employment outcome data while providing the coaching, encouragement, and workshop facilitation needed to support long-term employment success. In addition, you will play a pivotal role in advancing our employer engagement strategy by building and maintaining strong relationships with hiring partners and positioning our organization as a trusted workforce resource. Success in this role requires empathy, exceptional communication and facilitation skills, and a proactive, results-oriented approach to achieving performance-based funding and service delivery targets.
In-person services must be delivered at our Scarborough office location. Hours are 8:30 am to 5:00 pm Monday through Friday, excluding statutory holidays.
Duties and Responsibilities
Client Engagement & Retention Retention Milestones: Maintain and manage a caseload of placed clients, completing proactive follow-ups at 1-, 3-, 6-, and 12-month intervals to track employment outcomes, support retention efforts, and secure documentation required for funder compliance and performance reporting. Data Collection: Conduct client outreach via phone, email, and virtual meeting platforms to verify employment outcomes, collect required information, and maintain accurate records within the CRM system (e.g., FFAI) to support reporting and compliance requirements. Proactive Intervention: Identify potential barriers to employment retention, such as workplace conflicts or job dissatisfaction, and implement timely interventions, coaching, and problem-solving strategies to support continued employment and career growth. Relationship Building: Foster positive, supportive relationships with clients during their first 12 months of employment, providing consistent guidance, advocacy, and resources to support successful job retention. Client/Employer Support: Conduct worksite visits, where appropriate, to build and maintain strong relationships with clients and employers, provide timely support, and advance employment retention and program success.
Workshop Facilitation & Client Motivation Workshop Delivery: Design and facilitate engaging workshops on job retention, workplace success, effective communication, career advancement, and other employment-related topics to support long-term client success. Motivating Demotivated Clients: Apply motivational interviewing techniques and client-centered engagement strategies to reconnect with disengaged clients, strengthen commitment to employment goals, and support successful retention outcomes.
Employer Engagement Relationship Management: Maintain regular communication with employers to build and strengthen relationships, support their workforce needs, and promote ongoing hiring opportunities. Employer Feedback & Continuous Improvement: Collect and analyze employer feedback to strengthen retention practices, enhance service delivery, and inform program development initiatives. Target Achievement: Meet and exceed individual performance targets related to retention checkpoints, client engagement, and employer satisfaction, contributing to the organization’s Performance-Based Funding (PBF) and star ratings. Confidentiality: Maintain strict confidentiality of client and employer information in accordance with privacy and security protocols and policies. Administration & Compliance Data Integrity: Document all client and employer activities accurately and comprehensively within designated systems, ensuring data accuracy, regulatory compliance, and ongoing audit readiness. Target Achievement: Meet or exceed established performance metrics for retention milestones, client engagement, and employer satisfaction, supporting the organization's Performance-Based Funding (PBF) outcomes and service excellence goals. Confidentiality: Handle all client and employer information with the highest level of discretion, adhering to privacy, confidentiality, and information security policies and procedures.
Performs other relevant duties as assigned.
Competencies
Adaptability Changes behavioural style or method of approach when necessary to achieve a goal; adjusts style as appropriate to the needs of the situation. Responds to change with a positive attitude and a willingness to learn new ways to accomplish work activities and objectives.
Communications Using a variety of communication styles and strategies to foster open communication and the exchange of information and discussion on an ongoing basis.
Initiative Does more than is required or expected in the job; does things that no one has requested that will improve or enhance services, avoids problems, and develops entrepreneurial opportunities. Plans ahead for upcoming problems or opportunities and takes appropriate action.
Service Demonstrates strong commitment to meeting the needs of co-workers, managers, clients, or community members, striving to ensure their full satisfaction.
Qualifications
Post-secondary degree or diploma in Social Services, Career Development, Human Resources, Psychology, or a related field (or equivalent combination of education and experience). Minimum of two (2) years of experience in employment services, career counselling, workforce development, case management, or client retention, with proven success in supporting positive employment outcomes and client engagement. Proven experience in a target-driven, performance-based environment. Experience facilitating workshops and/or group training sessions is a strong asset. Experience with Employment Ontario programs, including knowledge of FFAI, is preferred. Demonstrated experience in employer engagement and retention activities, including building partnerships, addressing workplace concerns, and supporting successful employment outcomes. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook and MS Teams). Strong emotional intelligence with a demonstrated ability to engage, support, and connect with clients in a respectful, empathetic, and client-centered manner, regardless of their circumstances or barriers. Strong organizational and multitasking abilities. Excellent written and verbal communication skills. Reliable transportation and the ability to travel occasionally to employer locations as required to support service delivery and program objectives.
Other requirements A satisfactory Vulnerable Sector Police Check (completed when offer is made) Occasional evening / weekend work may be required.
Important Notice to Job Applicants
We strongly advise all applicants to apply for positions only through official and verified channels. Please ensure you are using legitimate links—either from our official website or trusted job platforms. Avoid third-party links or unsolicited messages, and never share personal or financial information outside of secure, authorized application portals.
Polycultural reserves the right to post internally and externally.
In support of persons with disabilities, Polycultural asks that job applicants with disabilities who require accommodation in the recruitment and selection process, to please advise Human Resources, if contacted for an interview/testing, so that suitable accommodation can be arranged. (In compliance with AODA, 2005, Integrated Accessibility Standards).
We thank everyone for their interest in Polycultural; however, only those selected for an interview will be contacted.
Polycultural Immigrant & Community Services hires on the basis of merit and is committed to employment equity.
No phone calls please.
About Polycultural Immigrant and Community Services
Polycultural Immigrant & Community Services is a charitable, non-profit, community-based agency serving individuals and communities for over 40 years!
Assisting youth, seniors, women, families newcomers & communities to integrate & participate in Canadian life.