Classification & Regular Hours

Hours per Week: 35

Salary Grade: Level N

About Western

Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth. We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.

About Us

The Department of Medicine possesses a strong track record of academic excellence. We attract the best and brightest students, residents, and fellows, because of our excellent faculty and staff, innovative teaching methods and rich and diverse learning experiences in an environment that is supportive and nurturing. Our faculty and trainees are passionate about ensuring the consistent delivery of patient centered care, including safety and quality. We are part of a larger healthcare system that works to deliver the health solutions that people require in London and Southwestern Ontario. The Department of Medicine works closely with academic hospitals, the Southwest Local Health Integrated Network and community physicians and partners to achieve accessible and sustainable healthcare for all.

We aspire to be a medical community that sets the standard of excellence for patient care, research and learning.

Responsibilities

The Human Resources Assistant will be responsible for providing administrative support for a variety of Human Resources related functions. Reporting to the HR Coordinator, the Human Resource Assistant is a key member of the administrative team who is accountable for supporting the faculty and staff within the Department of Medicine (DOM).The role supports all Human Resource functions within the Department and acts as a resource by providing support and guidance related to human resources processes and practices in compliance with legislation, Western policies and standards, procedures, collectives and agreements.

Qualifications

Education:

• 2-year community college diploma in Business Administration, Human Resources or related field required

Experience:

• 2 years of experience providing administrative support for human resources and payroll functions required
• Experience providing human resources administration in a unionized environment preferred

Knowledge, Skills & Abilities:

• Knowledge of Human Resources principles and practices
• Knowledge of employment statutes (ESA, OHSA, and other relevant legislation, collective agreements and policies impacting staff) preferred
• Communication skills to clearly and effectively interact with all levels of the organization
• Verbal and written communication skills to translate information into easily understood terms, summarize information, and provide a rationale for action
• Ability to work in a manner that models best practices and upholds confidentiality standards
• Ability to apply critical thinking to evaluate information and make appropriate decisions or recommendations
• Customer service skills with a desire to achieve results in a professional and timely manner
• Detail-oriented with an ability to function and process information with high levels of accuracy
• Ability and willingness to stay abreast of technological developments
• Discretion, tact and maturity to deal with highly confidential subjects or issues
• Ability to employ a systematic and efficient approach to work
• Adapts readily and effectively to changing priorities and demands
• Intermediate computer skills in Microsoft Office Suite and with HR Information Systems (such as PeopleSoft)
• Ability to understand, interpret, and effectively communicate University guidelines, policies and practices to key stakeholders
• Ability to prioritize and organize a fluctuating workload
• Proven ability and natural inclination to develop relationships by interacting with people in a professional, respectful and diplomatic manner
• Ability to work independently and effectively as a member of the team to achieve department goals
• Familiarity with University policies and procedures would be an asset

Union Statement

Western welcomes applications from all qualified individuals; however, it is the university's policy to give first consideration to all qualified UWOSA applicants.

Western Values Diversity

The University invites applications from all qualified individuals. Western is committed to employment equity and diversity in the workplace and welcomes applications from women, members of racialized groups/visible minorities, Indigenous persons, persons with disabilities, persons of any sexual orientation, and persons of any gender identity or gender expression.

Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone 519-661-2194.

Please Note:

This position is an existing vacancy. This position is fully in-person, on-site. We thank all applicants for their interest; however, only those chosen for an interview will be contacted.