Payroll & Settlements Administrator

TERM 

Shift: Monday to Friday (08:00 – 17:00)  

TRANSX LTD

Operating for over 50 years, TransX LTD is one of the largest Canadian (CN Rail-owned) providers of premier integrated transportation and logistics services across North America. With 11 locations across Canada and the USA, approximately 900 company employees, and over 4,000 trucks, trailers, and containers, our team is dedicated to building strong business relationships and providing service excellence to support our customers' business needs. 

The TransX Group of Companies has an exciting opportunity for a Payroll & Settlements Administrator to join the Human Resources department. The Payroll & Settlements Administrator is responsible for ensuring the accurate and timely processing of payroll and settlements for Line Haul Drivers and Owner Operators. The incumbent ensures compliance, accuracy, and confidentiality while supporting departmental efficiency and contributing to overall excellence. 

As a leader within TransX, the position is expected to align with the TransX Core Values for Teamwork, Safety, Innovation, Accountability, Integrity, and Respect. 

KEY RESPONSIBILITIES

• Payroll Processing & Administration: Ensure timely and accurate payroll and settlement payments for Line Haul Drivers and Owner Operators. Validate trip details and record data in TMW. 
• Data Management & Compliance: Scan, import, and maintain payroll records for Canada and the United States. Verify accuracy and completeness across systems, ensuring compliance with company policies, audits, and regulations. 
• Reporting & System Accuracy: Generate and maintain payroll reports for management. Monitor system entries to ensure accurate financial data and support audit preparation with reconciled records. 
• Employee & Departmental Support: Respond to payroll inquiries from drivers and internal teams. Provide clear, timely communication on payroll matters and collaborate across departments to resolve payroll discrepancies. 
• Process Improvement & Coordination: Identify gaps in payroll processes and suggest improvements. Support system updates or enhancements to increase efficiency, coordinating with IT, HR, and Finance on cross-functional initiatives. 
• Administrative Support: Assist with projects and administrative tasks to provide general support and ensure overall team efficiency. 

QUALIFICATIONS

• Education: High school diploma. 
• Experience: Six (6) months to one (1) year of experience in accounting or finance. Experience with settlement processing for both Canada and the USA, ideally within the trucking/transportation industry, is an asset. 
• Technical Skills: Proficiency with MS Office Suite, particularly MS Excel. Strong data entry skills with high attention to detail. Experience with TMW and GP systems is considered an asset. 
• Industry Knowledge: Understanding of Owner/Operator payroll structures and processes. 
• Soft Skills: Excellent interpersonal, verbal, and written communication skills. Strong customer service mindset, excellent organizational and time-management skills, detail-oriented mindset, and the ability to work well under pressure. 

BENEFITS & PERKS

WHY JOIN TRANSX?

• Large, Canadian-owned company 
• Operating for over 50 years 
• Leading transportation and logistics services provider 
• 11 Terminals across North America 
• Competitive compensation 
• Partnered training programs and learning supports 

BENEFITS

• Comprehensive group health benefits 
• RRSP company match programs 
• Referral bonus program 
• Training and tuition reimbursement 

RECOGNITION PROGRAMS

• Annual employee recognition & appreciation events 
• Years of service awards 
• Employee spotlights in our TransX Newsletter 
• Safety recognition 
• Annual performance incentives 

OTHER PERKS

• Employee and family assistance program 
• Encouraged work-life balance 
• Corporate discounts at partnered organizations (gyms, travel, clothing, equipment, etc.) 
• Team environment, professional & personal growth 

APPLY TODAY!

TransX Ltd. is committed to building a culture of diversity, equity, and inclusion and welcomes applications from women, racialized persons, Indigenous peoples, persons with disabilities, and persons of all sexual orientations and genders. 

All qualified individuals who would contribute to the further diversification of our organization are encouraged to apply. 

If you require accommodation for the recruitment process, please let us know at the point of application.