Heritage Office Furnishings is one of BC's leading office furniture dealers, helping organizations across the Lower Mainland create workplaces that work. With a team of 250+ dedicated professionals, we take pride in a culture built on collaboration, quality, and genuine care for our people. We're growing ? and we're looking for someone to grow with us.

We're looking for an experienced and people-focused HR Coordinator to join our HR team in a broad, hands-on role. You'll be a key point of contact for employees and leaders across the organization ? supporting everything from full-cycle recruitment and employee relations to health and safety compliance and HR reporting. This is a role for someone who thrives in a fast-paced environment, takes initiative, and genuinely enjoys making a difference in the day-to-day experience of the people around them.

Responsibilities

Employee Relations

• Serve as a trusted point of contact for employee inquiries and concerns across all departments.
• Support progressive discipline processes and prepare related documentation.
• Administer the attendance management program and monitor patterns proactively.
• Champion monthly cultural initiatives, recognition programs, and milestone celebrations to strengthen employee engagement.
• Coordinate background checks and maintain a database of employee clearances.

Talent Management

• Own the full-cycle recruitment process for hourly and salaried positions ? from sourcing to offer.
• Partner with operations leaders to deliver effective onboarding and ensure new hires are set up for success.
• Draft offer letters, employment addendums, and supporting documents.
• Participate in probationary and termination meetings and prepare all required documentation.
• Conduct exit interviews and surface insights to support retention.

HR Administration

• Maintain accurate employee records in Dayforce HCM and support system administration.
• Prepare HR correspondence, employment letters, and policy documentation.
• Respond to external agency inquiries from WorkSafeBC, Service Canada, and ICBC.
• Assist with policy reviews, employee handbook updates, and visa expiry tracking.

Health, Wellness & Safety

• Chair the Joint Occupational Health & Safety Committee and ensure follow-through on action items.
• Administer the OHS program and coordinate required training to maintain WorkSafeBC compliance.
• Manage the return-to-work process for injured workers, including Recover at Work proposals and weekly documentation.
• Conduct the annual OHS program review and maintain all related records.

Reporting & Analytics

• Prepare weekly holiday reports and monthly HR and safety statistics for the HR Manager.
• Contribute HR updates to the company newsletter and internal communications.
• Support HR projects and initiatives as they arise.

Required Skills & Experience

• A degree or diploma in Human Resources, Business Administration, or a related field ? or equivalent experience.
• 2+ years of progressive experience in an HR coordination or generalist role.
• Solid working knowledge of BC employment legislation including the ESA, Workers Compensation Act, and Human Rights Code.
• Experience with Dayforce HCM or a comparable HRIS system is strongly preferred.
• Intermediate to advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Strong attention to detail and a high standard for accuracy and data integrity.
• Excellent communication skills and the confidence to navigate sensitive conversations with professionalism.
• A proactive, solutions-focused approach and the ability to manage competing priorities with ease.
• Ability to travel between company sites as required
• Working towards a CPHR designation as an asset

What is in it for you?

• Flexible work schedule
• Company funded events (virtual and in person)
• Opportunity for growth within the company
• Extended health benefits for you and your family, including dental
• Environment