Sales Administration Coordinator
About the role
Location: Kitchener, Ontario Employment Type: Permanent, Full-Time Schedule: Monday-Friday/40 hours per week Compensation: $50,000 - $55,000 a year Work Structure: Hybrid (onsite 3 days per week) Vacancy Status: This is an open vacancy
Entry-Level Position with a Career Path to become a Junior Recruiter
About Elby
Elby Professional Recruitment is a professional staffing and recruitment company with three divisions specializing in Accounting and Finance, Human Resources and Office Administration, and Executive Search.
We serve organizations throughout Halton, Hamilton, Kitchener-Waterloo, the western Greater Toronto Area, and surrounding Ontario communities.
Introducing new people to companies is about more than matching the skills listed on a resume with the requirements of a job description. We look beyond the resume to create opportunities for positive change. People can excel in well-suited environments, and companies can flourish because they hired the right people.
About the Opportunity
Elby Professional Recruitment is seeking an organized, motivated, and detail-oriented individual to join our Kitchener office in an entry-level Sales Administration position.
This is a transitional role designed for someone interested in building a long-term career in the recruitment and staffing industry. During roughly the first six months, the successful candidate will support the sales and business development side of the company while learning our business, industry, clients, systems, and processes.
As the individual develops their knowledge and demonstrates strong performance, the role is expected to transition into a Junior Recruiter position for the right person. This is an excellent opportunity to gain hands-on experience across both the sales and recruitment sides of the staffing industry while developing the skills needed to grow within the organization.
The position will begin as fully onsite and transition to a hybrid work arrangement once the successful candidate is trained and able to work independently.
Job Responsibilities: Sales Administration Coordinator
During the initial phase of the role, responsibilities will include: Supporting client outreach and lead-generation activities using tools/programs such as Outlook, LinkedIn, and RocketReach. Researching organizations that are actively hiring and identifying relevant decision-makers and prospective client contacts. Creating Ad Call reports and capturing relevant company, hiring, and contact information. Preparing and sending personalized emails and LinkedIn outreach messages on behalf of Managing Directors and AVPs. Maintaining accurate and up-to-date contact and company information within the CRM system. Removing outdated, incomplete, or duplicate records to support database integrity. Providing prospect and market insights to help guide the sales team’s outreach strategy. Managing CRM automations and ensuring outreach sequences and workflows remain accurate and functional. Supporting business development initiatives, administrative activities, and special projects as needed.
Job Responsibilities: Transition to Junior Recruiter
After approximately six months of training and development, the successful candidate may transition into a Junior Recruiter position based on their performance, demonstrated capabilities, interest, and the needs of the business.
As the position transitions, responsibilities may begin to include: Learning how to identify and source qualified candidates for open positions. Conducting initial candidate outreach and screening conversations. Building and maintaining relationships with active and passive candidates. Supporting recruiters with candidate searches, interview coordination, and follow-ups. Developing an understanding of client requirements, job descriptions, and local hiring markets. Maintaining accurate candidate information and activity records in Bullhorn. Assisting with job postings, candidate presentations, reference checks, and recruitment administration. Gradually managing recruitment assignments with the support of senior recruiters and management.
Qualifications
Post-secondary education in business, communications, human resources, sales, marketing, or a related field is preferred. Recent graduates beginning their careers are encouraged to apply. Previous professional office, customer service, sales, administrative, or recruitment experience is an asset but not required. Strong interest in recruitment, sales, business development, or professional services. Excellent written and verbal communication skills. Strong research skills and confidence using online platforms to locate relevant information. Comfortable learning digital tools, databases, and CRM platforms. Experience with Bullhorn or another CRM or applicant tracking system is an asset. Proficiency with Microsoft Office, including Outlook, Word, and Excel. Ability to work fully onsite at our Kitchener office during the training period, transitioning to 3 days in office per week moving forward.
The Ideal Candidate
Detail-oriented and committed to getting the small things right. Systematic and enjoys following structured workflows. Highly organized, with a love for checklists and process tracking. Methodical and consistent in approach to tasks. Meticulous in data entry and record-keeping. Conscientious and takes ownership of responsibilities, pointing out anomalies or areas for improvement. Thorough, ensuring all steps are completed correctly, and nothing is overlooked.
Our Guiding Principles
Results: We make a difference. Improve: We strive to improve. Ownership: We give and take ownership. Trust: We do the right thing. Support: We encourage and support one another.
Additional Information
This role will initially be fully onsite at our Kitchener office and will transition to a hybrid arrangement following successful training. The office is not easily accessible by public transit. Applicants should ensure they have reliable transportation to the workplace. Applications will be reviewed as they are received, and the posting may close once a suitable candidate has been selected. Artificial intelligence is not used to screen, assess, or select applicants.
Elby Professional Recruitment welcomes applications from qualified candidates and is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request throughout the hiring process.
About Elby Professional Recruitment
Elby is a full service, contingency and retainer based recruiting firm specializing in the placement of professionals across a variety of disciplines including Accounting & Finance, Sales & Marketing, Administration, IT, Financial Services and Manufacturing & Production, Engineering & Skilled Trades. We are a tenured group of career minded recruiters with several years of experience working, managing and recruiting within the various verticals we service. Our team has the experience necessary to consistently deliver the highest level of results and customer service for our partner clients and candidates.
With offices in Burlington, Kitchener and Mississauga, our mission is to deliver a superior level of results and exceptional customer experience to all candidates and clients we have the privilege of working with. Each member of elby shares a passion for our business and believes that a positive work environment, mutual respect and an entrepreneurial setting allows them to achieve personal success. For all of us, the cornerstone of that success is consistently delivering a superior level of service to our clients and candidates.
Similar Jobs
Sales Administration Coordinator
About the role
Location: Kitchener, Ontario Employment Type: Permanent, Full-Time Schedule: Monday-Friday/40 hours per week Compensation: $50,000 - $55,000 a year Work Structure: Hybrid (onsite 3 days per week) Vacancy Status: This is an open vacancy
Entry-Level Position with a Career Path to become a Junior Recruiter
About Elby
Elby Professional Recruitment is a professional staffing and recruitment company with three divisions specializing in Accounting and Finance, Human Resources and Office Administration, and Executive Search.
We serve organizations throughout Halton, Hamilton, Kitchener-Waterloo, the western Greater Toronto Area, and surrounding Ontario communities.
Introducing new people to companies is about more than matching the skills listed on a resume with the requirements of a job description. We look beyond the resume to create opportunities for positive change. People can excel in well-suited environments, and companies can flourish because they hired the right people.
About the Opportunity
Elby Professional Recruitment is seeking an organized, motivated, and detail-oriented individual to join our Kitchener office in an entry-level Sales Administration position.
This is a transitional role designed for someone interested in building a long-term career in the recruitment and staffing industry. During roughly the first six months, the successful candidate will support the sales and business development side of the company while learning our business, industry, clients, systems, and processes.
As the individual develops their knowledge and demonstrates strong performance, the role is expected to transition into a Junior Recruiter position for the right person. This is an excellent opportunity to gain hands-on experience across both the sales and recruitment sides of the staffing industry while developing the skills needed to grow within the organization.
The position will begin as fully onsite and transition to a hybrid work arrangement once the successful candidate is trained and able to work independently.
Job Responsibilities: Sales Administration Coordinator
During the initial phase of the role, responsibilities will include: Supporting client outreach and lead-generation activities using tools/programs such as Outlook, LinkedIn, and RocketReach. Researching organizations that are actively hiring and identifying relevant decision-makers and prospective client contacts. Creating Ad Call reports and capturing relevant company, hiring, and contact information. Preparing and sending personalized emails and LinkedIn outreach messages on behalf of Managing Directors and AVPs. Maintaining accurate and up-to-date contact and company information within the CRM system. Removing outdated, incomplete, or duplicate records to support database integrity. Providing prospect and market insights to help guide the sales team’s outreach strategy. Managing CRM automations and ensuring outreach sequences and workflows remain accurate and functional. Supporting business development initiatives, administrative activities, and special projects as needed.
Job Responsibilities: Transition to Junior Recruiter
After approximately six months of training and development, the successful candidate may transition into a Junior Recruiter position based on their performance, demonstrated capabilities, interest, and the needs of the business.
As the position transitions, responsibilities may begin to include: Learning how to identify and source qualified candidates for open positions. Conducting initial candidate outreach and screening conversations. Building and maintaining relationships with active and passive candidates. Supporting recruiters with candidate searches, interview coordination, and follow-ups. Developing an understanding of client requirements, job descriptions, and local hiring markets. Maintaining accurate candidate information and activity records in Bullhorn. Assisting with job postings, candidate presentations, reference checks, and recruitment administration. Gradually managing recruitment assignments with the support of senior recruiters and management.
Qualifications
Post-secondary education in business, communications, human resources, sales, marketing, or a related field is preferred. Recent graduates beginning their careers are encouraged to apply. Previous professional office, customer service, sales, administrative, or recruitment experience is an asset but not required. Strong interest in recruitment, sales, business development, or professional services. Excellent written and verbal communication skills. Strong research skills and confidence using online platforms to locate relevant information. Comfortable learning digital tools, databases, and CRM platforms. Experience with Bullhorn or another CRM or applicant tracking system is an asset. Proficiency with Microsoft Office, including Outlook, Word, and Excel. Ability to work fully onsite at our Kitchener office during the training period, transitioning to 3 days in office per week moving forward.
The Ideal Candidate
Detail-oriented and committed to getting the small things right. Systematic and enjoys following structured workflows. Highly organized, with a love for checklists and process tracking. Methodical and consistent in approach to tasks. Meticulous in data entry and record-keeping. Conscientious and takes ownership of responsibilities, pointing out anomalies or areas for improvement. Thorough, ensuring all steps are completed correctly, and nothing is overlooked.
Our Guiding Principles
Results: We make a difference. Improve: We strive to improve. Ownership: We give and take ownership. Trust: We do the right thing. Support: We encourage and support one another.
Additional Information
This role will initially be fully onsite at our Kitchener office and will transition to a hybrid arrangement following successful training. The office is not easily accessible by public transit. Applicants should ensure they have reliable transportation to the workplace. Applications will be reviewed as they are received, and the posting may close once a suitable candidate has been selected. Artificial intelligence is not used to screen, assess, or select applicants.
Elby Professional Recruitment welcomes applications from qualified candidates and is committed to providing an inclusive and accessible recruitment process. Accommodation is available upon request throughout the hiring process.
About Elby Professional Recruitment
Elby is a full service, contingency and retainer based recruiting firm specializing in the placement of professionals across a variety of disciplines including Accounting & Finance, Sales & Marketing, Administration, IT, Financial Services and Manufacturing & Production, Engineering & Skilled Trades. We are a tenured group of career minded recruiters with several years of experience working, managing and recruiting within the various verticals we service. Our team has the experience necessary to consistently deliver the highest level of results and customer service for our partner clients and candidates.
With offices in Burlington, Kitchener and Mississauga, our mission is to deliver a superior level of results and exceptional customer experience to all candidates and clients we have the privilege of working with. Each member of elby shares a passion for our business and believes that a positive work environment, mutual respect and an entrepreneurial setting allows them to achieve personal success. For all of us, the cornerstone of that success is consistently delivering a superior level of service to our clients and candidates.